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Human Resources » Employee Leave Questions Policies, Steps & Leave Process

Employee Leave Questions Policies, Steps & Leave Process

1. Pregnancy Disability Leave / PDL

Policy/Authority: AR 4361.8; Gov. Code §12945

Process:

  1. Employee notifies HR as early as possible.
  2. Employee submits medical note with estimated due date and expected disability dates.
  3. HR reviews PDL/FMLA eligibility and provides leave notices.
  4. Employee uses available sick leave during disability.
  5. Employee may apply directly with EDD for SDI/PFL if applicable. The District does not apply on the employee’s behalf, and EDD determines eligibility/payment.
  6. Employee provides medical release before returning to work.

PDL may be up to four months when an employee is disabled by pregnancy, childbirth, or related medical condition.

2. Parental / Baby Bonding Leave

Policy/Authority: AR 4361.8; CFRA Gov. Code §12945.2; Ed Code §45196.1 classified / §44977.5 certificated

Process:

  1. Employee provides proof of birth, adoption, or foster placement.
  2. Leave begins after medical release, if applicable.
  3. Employee must generally be employed with the District at least 12 months for CFRA.
  4. Employee may request up to 12 workweeks within 12 months of birth/placement.
  5. Paid parental leave requires use of sick leave first; if exhausted, employee may receive applicable differential/50% pay depending on classification.

AB 2393 allows classified and certificated employees to use sick leave for up to 12 workweeks of parental leave.

3. Employee’s Own Medical Leave

Policy/Authority: AR 4361.8; FMLA/CFRA; CSEA Article 15 for classified

Process:

  1. Employee notifies HR of need for leave.
  2. HR will require a medical certification.
  3. Employee provides certification within required timeline.
  4. HR designates leave as FMLA/CFRA if applicable.
  5. Employee uses applicable paid leave balances.
  6. Employee submits updated notes if leave is extended.
  7. Employee provides release to return to work.

 

4. Family Care Leave

Policy/Authority: AR 4361.8; FMLA/CFRA

Process:

  1. Employee contacts HR with reason for leave.
  2. HR provides eligibility and rights/responsibilities notice.
  3. Employee submits medical certification for family member.
  4. HR reviews and designates leave if eligible.
  5. Employee uses applicable paid leave as required/allowed.

CFRA/FMLA may apply for care of eligible family members with serious health conditions.

5. Workers’ Compensation / Industrial Accident Leave

Policy/Authority: AR 4361.11; Ed Code §§44984, 45192; CSEA Article 15.4

Process:

  1. Employee reports work injury/illness immediately.
  2. Supervisor/HR provides workers’ compensation claim forms.
  3. Employee seeks medical treatment if needed.
  4. HR tracks industrial accident/illness leave.
  5. Employee provides work status notes after appointments.
  6. If released with restrictions, HR reviews possible accommodation/modified duty.

Parlier AR 4361.11 provides industrial accident/illness leave for eligible employees.

6. Unpaid Leave

Policy/Authority: Board Policy/AR 4361; CSEA Article 15.8 for classified

Process:

  1. Employee submits written leave request to HR.
  2. Request should include reason, requested dates, and supporting documentation if applicable.
  3. HR reviews available paid/protected leaves first.
  4. Superintendent/Board approval may be required.
  5. HR confirms benefit/payment impact before leave begins.